• Nov. 28-30, 2023
  • Paris-Nord Villepinte

PERSONAL DATA PROTECTION POLICY

GIFEN SERVICES - WNE (WORLD NUCLEAR EXHIBITION)

Last Update:  November 2021

Since 2014, GIFEN Services has co-organized with RX France a trade fair dedicated to the nuclear sector.

RX France, a simplified joint-stock company located at 52, quai de Dion Bouton 92800 Puteaux - France and registered with the Nanterre RCS under number 410 219 364, is the publisher of the website www.world-nuclear-exhibition.com.

 

These two companies are each independent data controller.

 

The data protection policy or privacy policy of RX France affiliated to the RX Global group is directly accessible through the link https://privacy.rxglobal.com/en-gb.html

 

The purpose of this document is to present to you the processing that GIFEN SERVICES carries out on your personal data (hereinafter referred to as "Data" in Article 4 below) in relation to its activities to promote the nuclear industry.

 

 

 

 

1.         General information

Your Data is processed securely and in compliance with the EU Regulation n°2016/679 of the European Parliament and of the Council of 27 April 2016 in relation to the protection of individuals with regard to the processing of personal data and on the free movement of such data (GDPR) and with all applicable French regulations, in particular Law n°78-17 of 6 January 1978 in relation to IT, data and civil liberties as amended (LIL).

 

2.         Data controller and contact

 

-  GIFEN SERVICES, a simplified joint stock company with a single shareholder (SASU under French Law), registered in the Paris Trade and Companies Register under number 853 471 498

               Postal address: 5 rue de Rome - 75008 PARIS

-  GDPR Coordinator:

            E-mail address: protection.donnees@gifen.fr

 

You may contact the GDPR Coordinator at any time by sending an e-mail to protection.donnees@gifen.fr or by post to 5 rue de Rome - 75008 PARIS.

He will reply to you as soon as possible and within a maximum of 30 days from the date of receipt of your request or, where applicable, from the date of receipt of proof of your identity.

 

3.         Purposes and legal basis for processing

 

GIFEN SERVICES carries out processing on the Data, mainly the collection, recording, organisation, structuring, storage, use and dissemination. Below you will find the table of purposes and their basis for authorising GIFEN SERVICES to process your Data (Article 6 of the GDPR).

The purposes set out below may change but remain consistent.

PURPOSES

LEGAL BASIS

Article 6 of the GDPR

Organisation of WNE event

Invitation within the WNE event to participate in the various events and conferences offered

Prior consent

Promotion and outreach of the nuclear industry's activities

Organisation of events

Legitimate interests

Handling enquiries from anyone with an interest in the nuclear industry

Prior Consent

Processing of responses in case of exercise of rights relating to the Data (art. 9 below)

Performance of a legal obligation

Subscription to newsletters

Prior Consent

Response to all requests from public authorities such as the Ministry of Defence

Judicial or police requisition

Performance of a legal obligation

 

4.         The Data concerned by the various processing operations

 

GIFEN SERVICES may collect and process the Data of employees of its customers (hereinafter referred to as the "Customers"), its service providers, guests at GIFEN SERVICES events, applicants for GIFEN SERVICES offers and, more generally, any person wishing to obtain information on the nuclear industry.

Only the Data necessary for the purposes of the processing concerned is processed.

Some Data is collected directly from you or indirectly and others automatically.

a) Data collected directly from you

Consent to the processing of your Data is collected directly and explicitly from you. You may at any time exercise your rights as described in Article 9 below.

In the event that your Data is collected through a form, you will be informed of the mandatory or optional nature of the information next to the relevant fields.

 

Person concerned by the processing

Data that may be collected

GIFEN SERVICES contact person:

- Customer's staff or employees,

- Prospect's staff or employees

- Identity: surname, first name

- Professional details: e-mail address, telephone

- Job title

Staff or employees of service providers working for GIFEN SERVICES

- Identity: surname, first name

- Professional details: e-mail address, telephone

- Job title

 

b) Data collected indirectly

When Data is collected indirectly, GIFEN SERVICES informs you from the first connection that you can request that your Data be deleted from the GIFEN SERVICES database.

 

c) Data collected automatically

With regard to the deposit of cookies, GIFEN SERVICES invites you to consult the cookies section on www.world-nuclear-exhibition.com.

 

 5.       The recipients of the Data

 

The Data collected is intended for:

- GIFEN SERVICES and its various structures

The Data may be transmitted to subcontracting companies to which GIFEN SERVICES may call upon as part of the performance of the services and to the extent necessary for the performance of the tasks entrusted to them.

The Data may also be transmitted to the company RX France to enable it to promote and organize the WNE show.

GIFEN SERVICES shall ensure that its staff and subcontractors comply with the regulations in force relating to Data and with this Data Protection Policy.

GIFEN SERVICES requires its subcontractors and staff to pay particular attention to the confidentiality and security of the Data.

 

6.         Location of the Data

 

Your Data is not transferred outside the European Union by GIFEN SERVICES except for the consultation and export of the Data by the Customer, who is a data controller located outside the European Union. In these limited cases, the Customer, data controller is responsible for the execution of the Data protection                                                                                                                                                                                                                                                                                                        

7.         Duration of Data retention

 

GIFEN SERVICES retains your Data for as long as it is required to do so under the applicable laws and for the purposes defined above.

The periods for which your Data is retained are set out below.

 

 

Data concerned

Shelf life

Client/supplier file management

Data referred to in Article 4 above

The entire duration of the contractual relationship

Prospect management

Data from prospects

3 years from the end of the commercial relationship or the last contact

Traffic Data

Cookies - IP address, date, time and duration of each connection or information identifying the recipient of a communication.

13 months from the date of collection, except for the action carried out on the platform. In the latter case, the retention period is 12 months for the action carried out.

 

Once you have terminated your use of GIFEN SERVICES services, GIFEN SERVICES may store your Data in an aggregated or anonymised format for statistical purposes.

Notwithstanding the above, GIFEN SERVICES may also retain your Data as reasonably necessary to comply with its legal obligations, to enable it to resolve and litigate disputes and to enforce its agreements.

 

8.         Security and storage of Data

 

GIFEN SERVICES is committed to ensuring the security and confidentiality of your Data in accordance with the rules of the art, i.e. by requiring an adequate level of protection as recommended by the CNIL.

GIFEN SERVICES regularly tests its internal procedures in the event of a technical or physical incident in order to guarantee and maintain an optimum level of responsiveness and efficiency. 

However, given the structure of the Internet and networks, GIFEN SERVICES cannot commit to an obligation of security of result. In the event of the detection of a security breach likely to generate a high risk for your rights and freedoms, GIFEN SERVICES undertakes to inform you as soon as possible and to take the best possible steps to neutralise the intrusion and minimise its impact.

GIFEN SERVICES regularly backs up your Data in order to limit the impact of a security breach.

 

9.         To exercise your rights

 

You may as of right access the Data that GIFEN SERVICES holds about you and correct, update, rectify, delete, object to, erase or otherwise modify your Data as soon as it is inaccurate, or has been processed in violation of the regulations in force regarding Data protection.

You may also exercise your right to portability.

To exercise your rights, you can send an email to the GDPR Coordinator at protection.donnees@gifen.fr  or a letter to 5 rue de Rome - 75008 PARIS.

In this context, you should include with your request the elements necessary for your identification (surname, first name, e-mail) as well as any other information necessary to confirm your identity. In the event of doubt, GIFEN SERVICES may ask you for a copy of your identity card in accordance with the provisions of the applicable regulations on Data.

GIFEN SERVICES undertakes to consider the exercise of your rights as soon as possible, except in cases where the law or a legitimate reason requires them to retain some of your Data.

GIFEN SERVICES reserves the right to charge the actual costs associated with your request within the limits set by the LIL.

If your request relates to the processing of your data by the company RX France, you can contact it to exercise your rights through its Centre de confidentialité.

In the event of an unsatisfactory response, you may lodge a complaint with the National Commission for Information Technology and Civil Liberties (CNIL): https://www.cnil.fr/fr/plaintes.

 

For more information on personal data, you can visit the CNIL website: https://www.cnil.fr.

 

10.      Modification of the privacy policy

 

GIFEN SERVICES reserves the right to modify this document, particularly in order to comply with the legal and regulatory provisions applicable to this matter.

GIFEN SERVICES will use commercially reasonable efforts to inform data subjects in general of substantial changes to this Data Protection Policy, in particular by means of a notice on the gifen.fr website.

Nevertheless, you should check this policy regularly. For your convenience, GIFEN SERVICES will update the "Last Updated" date at the beginning of this document, which reflects the effective date of this Privacy Policy.

Your continued access to or use of the services after the update date constitutes your acceptance of the policy.